Introduction
Welcome to Your Data Shield (“Company”, “we”, “our”, “us”). We are committed to protecting your personal data and ensuring compliance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website yourdatashield.co.uk
By using our website, you agree to the terms outlined in this Privacy Policy. If you do not agree, please refrain from using our services.
Information We Collect
We collect the following types of personal data:
a. Information You Provide to Us
- Name
- Email address
- Phone number
- Company name
- Any additional details provided via contact forms or service inquiries
b. Information We Automatically Collect
When you visit our website, we may collect:
- IP address
- Browser type & version
- Device type
- Pages visited and time spent on site
- Cookies & tracking technologies (See Section 7 – Cookies Policy)
c. Information from Third Parties
We may receive information from third-party analytics providers (e.g., Google Analytics) to enhance user experience and website performance.
How We Use Your Information
We use your personal data for the following purposes:
- Providing Services: To respond to inquiries and provide DPO-related services.
- Marketing Communications: To send you updates, newsletters, and promotional materials (if consent is given).
- Website Improvement: To analyze trends and enhance the functionality of our site.
- Legal Compliance: To fulfill regulatory obligations and prevent fraudulent activities.
Legal Basis for Processing Your Data
We process personal data based on the following legal grounds:
- Consent: When you opt-in for marketing communications.
- Contractual Necessity: When you request our services or enter into an agreement with us.
- Legitimate Interests: For security, website analytics, and customer support.
- Legal Obligation: When required to comply with legal regulations.
How We Share Your Data
We do not sell or rent your personal data. However, we may share it with:
- Service Providers: Third-party vendors assisting in website analytics, hosting, and marketing (e.g., Google, CRM providers).
- Legal Authorities: When required to comply with legal obligations.
- Business Transfers: In the event of a company merger or acquisition.
We ensure all third parties handle your data securely and in compliance with GDPR.
Data Security & Retention
We implement appropriate security measures to protect your data from unauthorized access, alteration, or disclosure.
- Encryption & Secure Servers: All personal data is stored securely.
- Access Controls: Restricted access to authorized personnel only.
- Data Retention Policy:
- We retain personal data only as long as necessary for service delivery and legal obligations.
- You can request data deletion (see Section 8 – Your Rights).
Cookies & Tracking Technologies
Our website uses cookies to enhance user experience and track site performance.
a. Types of Cookies We Use
- Essential Cookies: Necessary for website functionality.
- Analytics Cookies: Help us analyze website traffic (Google Analytics).
- Marketing Cookies: Used for advertising and retargeting.
b. Managing Cookies
You can manage or disable cookies via browser settings. See our [Cookie Policy] for more details.
Your Data Protection Rights (Under GDPR)
As a user, you have the following rights regarding your personal data:
- Right to Access: Request a copy of your personal data.
- Right to Rectification: Request correction of inaccurate data.
- Right to Erasure (“Right to be Forgotten”): Request data deletion.
- Right to Restrict Processing: Request limited use of your data.
- Right to Data Portability: Request data transfer to another provider.
- Right to Object: Opt out of marketing communications at any time.
How to Exercise Your Rights
To exercise any of these rights, contact us at:
Email: info@yourdatashield.co.uk
Address: 4th Floor
14 Museum Place
City Centre
Cardiff
CF10 3BH
Phone: +442922712101
We will respond within 30 days in accordance with GDPR guidelines.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy policies, so please review their terms separately.
Updates to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with a revised “Last Updated” date.
